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Payroll built for agencies that move fast.

HerdPay runs your workers, shifts, payroll, and payments from one place, and shows you what every pay run costs before you fund it.

Book a demoSee how it works
  • W-2 and 1099 workers
  • HerdPay pays your workers
  • Nothing moves until you approve it
Payroll departures
DepartsClientWorkersAmountStatus
Wed 10:00Brightside CarePR-2039 · $47,212.10131$47,212.10Settled
Thu 10:00Northline EventsPR-2041 · $86,420.50214$86,420.50Paying out
Thu 14:00Harbor LogisticsPR-2042 · $142,118.72388$142,118.72Approving
Fri 09:00Cedar & MainPR-2043 · $31,905.0096$31,905.00Scheduled
Fri 12:00Summit WarehousePR-2044 · $58,760.25172$58,760.25Scheduled
Due this week$319,204.47
Workers this week1,001
Next approvalPR-2042 · 14:00
Sample data · product preview

Built for agencies paying hundreds of people every week

  1. 01Customer logo
  2. 02Customer logo
  3. 03Customer logo
  4. 04Customer logo
  5. 05Customer logo
  6. 06Customer logo

Placeholder slots · replace with customer logos before launch

  • You fund it. HerdPay pays it.

    Fund each approved pay run once. HerdPay pays every worker from there.

  • Nothing moves without approval.

    Every pay run waits for your sign-off before a single worker is paid.

  • Every payment accounted for.

    Each payment keeps its full history, from scheduled to settled.

The questions every agency asks on payday

HerdPay answers them with numbers you can act on, not another report to reconcile.

  1. What do we owe our workers right now?

    Know exactly what you owe.

    Approved hours, rates, overtime, and deductions add up in real time, to the cent, per worker and per client.

    Owed now
    $142,118.72
    Workers
    388

  2. Why is payroll still in a spreadsheet?

    Run payroll without spreadsheets.

    Approved shifts flow straight into the pay run. No exports, no lookups, no copy-paste between tabs.

    Hours imported
    3,104.5
    Manual edits
    0

  3. Did everyone actually get paid?

    Track every payment.

    Every payment carries a status, from scheduled to approved, paid out, and settled.

    Settled
    383
    Still open
    5

  4. How do we manage 600 temps across 12 sites?

    Handle large temporary workforces.

    W-2 employees and 1099 contractors, many clients, many rates, onboarded and paid in the same system.

    Active workers
    612
    Client sites
    12

  5. Are we making money on this client?

    See payroll cost and cash flow clearly.

    Payroll cost sits next to what you bill, so margin and cash position are visible per week and per client.

    Margin
    22.4%
    Cash gap
    9 days

Figures shown are sample data

Payroll management

Pay runs build themselves from approved hours. Check every line, then approve the whole run in one click.

  • Rates, overtime, and deductions calculated per worker
  • W-2 and 1099 workers in the same run
  • Weekly, bi-weekly, or per-event pay cycles
Pay runsPR-2042
Approving
ClientHarbor Logistics
PeriodSep 22 – 28
Pay dateThu, Oct 2
WorkerTypeHoursRateGrossNet
Alicia MorenoW-242.5$21.00$941.63$812.40
Darnell BrooksW-238.0$19.50$741.00$644.18
Priya Natarajan109931.0$32.00$992.00$992.00
Tomás ReyesW-245.0$20.00$950.00$818.25
Grace WhitfieldW-224.0$18.75$450.00$401.72
+ 383 more workers
Gross
$158,902.40
Taxes & deductions
$16,783.68
Net pay
$142,118.72

Sample data

Worker payments

Approve a run and fund it once. HerdPay pays every worker. Then you watch each payment through to settled, and catch the one that bounces.

  • One funding step for the whole run
  • A status and history on every single payment
  • Missing bank details flagged before payday, not after
PaymentsBatch PR-2041
214 payments · $86,420.50
  1. Approved09:12
  2. Funded09:30
  3. Paying out10:00
  4. SettledFri
  • Jordan PriceChase ••4417
    $768.55Settled
  • Kwame AsanteWells Fargo ••0932
    $655.10Paying out
  • Lena FischerAlly ••7781
    $1,104.00Paying out
  • Marcus BellBank details missing
    $508.92On hold

Sample data · bank names illustrative

Shifts & workforce

Schedule hundreds of temps across clients and sites. Approved shifts turn into payable hours, so your timesheets and payroll never disagree.

RosterNorthline EventsWeek 40
ApprovedAwaiting approvalUnfilled
WorkerMonTueWedThuFriSatSun
A. MorenoEvent crew08–1608–1614–2314–23
D. BrooksForklift06–1406–1406–1406–1406–12
P. NatarajanSupervisor10–1910–1912–22
T. ReyesSecurity16–0016–0016–00
G. WhitfieldBar staff17–2317–2317–00
Unfilled2 open shifts09–1709–17
1,286 hours scheduled1,041 approved4 shifts unfilledSample data

Cash flow visibility

You pay workers weekly. Clients pay you in 30 days. HerdPay lines both up on one calendar so you see the gap before it hits your balance.

  • Payroll going out next to client payments coming in
  • Projected balance for the next two weeks
  • Early warning when a run lands before receipts
Cash calendarOctober
Client paymentsPayroll

Oct 2–9: payroll leaves before receipts land. $403k out vs $38k in. Lowest projected balance on Oct 9.

Sample data · amounts in $k

Invoices & tracking

Bill clients from the same hours you pay workers. Every invoice is tied to its pay run, so nothing is billed twice or missed.

Invoices
From approved hours
  • Harbor LogisticsINV-1187 · Due Oct 14
    $178,340.00Open
  • Northline EventsINV-1183 · Paid Oct 1
    $109,915.20Paid
  • Cedar & MainINV-1179 · 3 days late
    $40,220.00Overdue

Sample data

Reporting

Payroll cost, hours, and margin by client, site, or worker. Export to CSV for your accountant in seconds.

ReportsPayroll cost by client
Q3
  • Harbor Logistics$612k21.8%
  • Northline Events$388k26.1%
  • Summit Warehouse$241k18.4%
  • Brightside Care$198k24.9%
  • Cedar & Main$132k15.2%
Cost · Margin

Sample data

How HerdPay works

Four stops, one line. Every pay run follows the same route, every week.

  1. Add workers

    Add workers one by one or import a list. W-2 or 1099, pay rates, and bank details are captured once.

    Worker profile complete

  2. Track shifts

    Schedule shifts per client and site, then approve the hours that were actually worked.

    Hours approved

  3. Approve payroll

    HerdPay builds the pay run from approved hours. Review the totals, then approve it.

    Pay run approved

  4. Pay workers

    Fund the approved run. HerdPay pays every worker and follows each payment until it settles.

    Payments settled

Financial visibility

Know your numbers before payday, not after the bank statement. Every figure below updates as shifts are approved and payments settle.

Sample data
Total payroll · September
$1,284,560.40
Agency margin
22.4%$370,801
Paid
$1,032,410.18
Pending approval
$142,118.72
Upcoming payroll
$110,031.50
Billed vs. payroll cost, by weekBilled to clientsPayroll cost

Margin by client

  • Harbor Logistics$612,48021.8%
  • Northline Events$388,12026.1%
  • Summit Warehouse$241,30018.4%
  • Cedar & Main$132,04015.2%

Cedar & Main is running below your 18% target. Overtime hours are up 31% this month.

Built for agencies

Not HR software stretched to fit. HerdPay is built for businesses whose workforce changes every week and whose margin lives in the gap between pay rate and bill rate.

  • Staffing agencies

    Hundreds of temps placed across many clients, each with its own pay rate and bill rate, paid every week.

    • Pay runs per client
    • Margin per placement
    • One funding step per run

  • Event agencies

    Crews that change every weekend and expect to be paid per event, fast, without a spreadsheet in between.

    • Per-event pay cycles
    • Crew rosters
    • 1099 contractors

  • Recruitment companies

    Contract placements running alongside permanent hiring, with contractor pay and client invoices kept in step.

    • Contractor payroll
    • Invoices from hours
    • Client reporting

  • Temporary workforce businesses

    Warehouse, logistics, and light industrial shifts at volume, around the clock, across several sites.

    • Overtime rules
    • Site rosters
    • Cash calendar

Take control of your payroll.

Run your workforce.Know your numbers.Pay everyone on time.

  • Your pay cycleWeekly, bi-weekly, or per event, with W-2 and 1099 workers in the same run.
  • One sample pay runApproved hours to funding, then each worker paid and tracked to settled.
  • Margin before paydayPayroll cost next to what you bill, so cash position is visible in the room.

Thirty minutes. We email within one business day to pick a time.

Book a demo

A 30-minute walkthrough with your own pay cycle in mind.